MINUTES of Meeting held on Monday 10^th November 2008 Westward Hall

PRESENT: Mr. Brown, Mr. Coulthard, Mrs. Graves, Mr. Holliday, Mr. Jackson, Mrs. Robinson, Mr. Studholme, Mr. Watson & Councillor D.Fairbairn.

1.  APOLOGIES -    Mr F.Shaw, Mr J. Atkinson

1.1Declaration of interest – none

2. MINUTES

2.1 The Parish Council minutes from the 12^th May 2008 were agreed and signed.

2.2 The Highway Steward has started his new post. He has asked that only B.B for rosleyand E.H for   westward should approach him with any problems. J.R. still has concerns re the road at Brocklebank. 13 parishes

2.3 Moveable SIDS – letter from the police asking for a decision to be brought to their next meeting on the 20^th Nov 08. Councillors agreed Option B. B.B & A.W to attend.

Permenant SIDS – Letter read out from County Council they have agreed new funding for two devices, but will take a couple of months to manufacture.

3. NEW BUSINESS

3.1 Proposed New Tesco store, Wigton. D.F. spoke about the impact it will have on Westward, with two major juntions ( Red Dial and Street Road Ends) used for road links. Extra hgv’s at all times delivering. The Chairman asked the clerk to write to Allerdale BC and the Highways voicing councillor’s concerns.

4. FINANCE

4.1 The Financial Report as at 31^st October 2008 was considered. Current account as at 10^th Nov £37348.92 and reserve £25.98.

4.2 Budget Plan was discussed and agreed. Precept to be increased by £500 to £5500 to cover aditional costs for year 2009/2010. See Budget planner at end of minutes.

4.3 Audit agreed and put on notice boards.

4.4 Bank account now in place with I.J and A.W on and L.G off.

5. PAYMENT OF ACCOUNTS

Resolved that the accounts listed be paid

5.1 BDO Audit - £141

5.2 Mr J. Coulthard £40

5.3 Mr Morrison – grass cutting two years £80

5.4 Rosley Hall £300

5.5 Westward Halls £300

5.6 Mrs L. Giles £200

6. PLANNING

6.1 Applications received since last meeting

6.1.1 Application no 2/2008/0608 Mr David Bliss, Messrs Bliss - Development agricultural portal framed building,Brackenridge, Brackenthwaite, Wigton.

6.1.2 Application 2/2008/0835 Mr John Stanyer - Erection of Wind Turbine, Wallace Lane Farm, Brocklebank, Wigton

6.1.3 Application 2/200800851 Ms Victoria Edmundson - Alterations and extensions to create enlarged ground floor reception room and kitchen, first floor sitting room, study and replacement bedroom, and fit second master bedroom suite. 2 Carwath Cottages, Rosley, Wigton.

6.2 Applications approved by Allerdale BC

6.2.1 Application no 2/2008/0534 Mr Anthony Harrison, Beckbottom, Beckbottom Road, Westward Wigton – GRANTED

6.2.2 Application no 2/2008/0471 Mr Martin Overend, Kirkstead Farm, Rosley, Wigton - GRANTED

6.2.3 Application no 2/2008/0542 Mr John Singer, Fernwood House, Warblebank, Wigton – GRANTED

6.2.4 Application no 2/2008/0291 Mr. J. Pigg WR Pigg & Son – GRANTED

6.3 The Chairman spoke about planning permission approval and it was agreed the clerk will be given the go ahead to agree/disagree plans.

6.4 Hazzard sign on the Wigton – Caldbeck road at the junction for Bolton New Houses needs replacing.

JC spoke of his concerns abou standing water at Stocks farm water B5305 at rosley, water running down Brocklebank.

7. CORRESPONDENCE

7.1 Various CALC

7.2 Cumbria County Council, various- Rural Wheels (on display)

7.3 ABC – BT proposal to re-align pay phone provision in Allerdale (summary)

7.4 Highways – Helping you with your journeys (on display)

7.5 Communities & Local government

7.6 Clerk & Councils – Sept Issue

8. ANY ITEMS OF INFORMATION

8.1 The Clerk to approach Allerdale BC and Highways with regard to a new road sign for the A595.

9. DATE OF NEXT MEETING

12^th February 2009 at 7.30 p.m at Rosley Village Hall.

10th November 2008 BUDGET PLANNING 2008-09

OPENING BALANCE                                                                                              £7348.92

ALLOCATED -

Sign Posts - Parish Plan   800

The Wilkinson Trust        1000

County Council                 425

                                       2225                                                                                £5123.92

OUTSTANDING PAYMENTS -

Audit                     141

Mr J. Coulthard      40

Mr P. Morrison      80

Mrs L. Giles         200

                             461                                                                                        £4662.92

OUTSTANDING YEARLY COSTS -

CALC subscription         178.50

B. Hall - Accountant         30

Link Sponsorship            200

Clerk wages                   620

Office/Postage expenses   20

Village Hall - rents            80

Insurance                        225___

                                     1353.50                                                                             £3309.42

TO CONSIDER - Approved

Village Hall     £300 each          600

Church Yards £100 each          200

Gt North Ambulance                200

Wigton Baths                           100

Reserve account                    1309.42

                                             2409.42                                                                     £900

It was agreed to transfer Sign Post allocation into reserve and allocate when needed. £2225 + £1309.42 (Reserve account - £3534.42)

BALANCE TO CARRY FORWARD                                                                        £900

3rd November 2008
Dear Member,
Your attendance is required at the meeting of the Parish Council to be held on Monday 10th November 2008, at 7.30pm in Westward Hall.
Please could you find time to read the enclosed correspondence regarding the SIDs as a decision needs to be agreed for the meeting on the 20th November 2008.
Should you have any additions to the agenda please let the clerk know as soon as possible (tel 016973 42425).

Yours sincerely,

…………………………………………………………………………….(Clerk to the Council)

AGENDA

1 APOLOGIES

1.1 Declaration of interest
1.2 Mr F Shaw

2 MINUTES
2.1 To approve the minutes of the last meeting of the Parish Council held on the 4th August 2008.
2.2 Update - Highways Steward Scheme
2.3 Update - Permanent SIDS Red Dial

3 NEW BUSINESS
3.1 New Tesco Store

4 FINANCE
4.1 Information of accounts- see attached summary report.
4.2 Set Budget. How much to put into reserve.
4.3 Conclusion of the Audit for the year ending 31st March 2008 from BDO. Copy available for inspection from the clerk
4.4 Bank Account. Mrs L. Giles taken off, added Mr I. Jackson and Mrs A. Watson (not to sign cheques).

5 PAYMENT OF ACCOUNTS
To authorise payment of the following accounts
5.1 BDO Audit - £141
5.2 Mr J. Coulthard – Salt Bin £40
5.3 Mr Morrison – grass cutting two years £80
5.4 Rosley Hall – to be approved
5.5 Westward Halls- to be approved
5.6 Mrs L. Giles – April/May/June/July salary £200

6 PLANNING
6.1 Applications received since last meeting
6.1.1 Application no 2/2008/0608 Mr David Bliss, Messrs Bliss - Development agricultural portal framed building,Brackenridge, Brackenthwaite, Wigton.
6.1.2 Application 2/2008/0835 Mr John Stanyer - Erection of Wind Turbine, Wallace Lane Farm, Brocklebank, Wigton
6.1.3 Application 2/200800851 Ms Victoria Edmundson - Alterations and extensions to create enlarged ground floor reception room and kitchen, first floor sitting room, study and replacement bedroom, and fit second floor master bedroom suite. 2 Carwath Cottages, Rosley, Wigton.
6.2 Applications approved by Allerdale BC
6.2.1 Application no 2/2008/0534 Mr Anthony Harrison, Beckbottom, Beckbottom Road, Westward Wigton – GRANTED
6.2.2 Application no 2/2008/0471 Mr Martin Overend, Kirkstead Farm, Rosley, Wigton - GRANTED
6.2.3 Application no 2/2008/0542 Mr John Singer, Fernwood House, Warblebank, Wigton –RANTED
6.2.4 Application no 2/2008/0291 Mr. J. Pigg WR Pigg & Son - GRANTED

7 CORRESPONDENCE
7.1 Various CALC
7.2 Cumbria County Council, various- Rural Wheels (on display)
7.3 ABC – BT proposal to re-align pay phone provision in Allerdale (summary)
7.4 Highways – Helping you with your journeys (on display)
7.5 Communities & Local government
7.6 Clerk & Councils – Sept Issue

8 ANY ITEMS OF INFORMATION
8.1 Brought by Members
I.J. Would like to propose a new roadsign on the A595 (Crossroads - Old Carlisle junction to Wigton) to BeckBottom and Stoneraise.
8.2 Brought by Clerk
Clerk Induction Module – NewAttendedton Rigg on 26th October 2008, Cost to be reimbursed with salary year end.

9 DATE OF NEXT MEETING

Broadband provision in rural areas remains a problem and there remain areas of the parish where broadband is not available.  The possibility of improving this through use of WiMax technology is being investigated.  This would provide faster broadband access and have the capacity to be an intranet provider for the benefit of the community.  Contact has been made with the newly formed North Allerdale Development Trust: we are waiting to hear whether or not they agree to some funding for CHUMS (Community Health User Monitoring Service).  This is a very exciting project which could lead to much improved assistance from and within the community: the idea of assistive technology is much discussed nationally at the moment and it would be good if our parish could be significant in its development  We have been contacted by Daniel Heery, a Social Enterprise Ambassador, who is keen to discuss the possibilities of promoting the Wimax intranet to assist in e-Health.  A small scale project is being developed in Alston Cumbria, another rural area with communication problems, and we hope to mirror some of what is happening there. It is a very good way of using limited funds to support people who wish to continue to live in their own homes as they grow older. The scheme would operate under the name of CHUMS and will be supported in its feasibility stages by the Northern Fells Group: we are applying for a grant in conjunction with them to investigate the feasibility of the project.

The parish is now part of a SID (Speed Indicator Device) scheme.  In partnership with nine other parishes two SIDs are available on a ten week rotation.  It was asked if it would be possible to have a published rota of when and where the SIDs would be when it is the turn of the Parish to have them. They have been in Westward twice now and both times were placed in the Westward part of the parish.

Signposts

Grants of £1000 have been obtained from both the Wilkinson Trust and Friends of the Lake District, Cumbria County Council have agreed to provide £425 to cover the cost of materials.  Work should begin before the end of the year.

It was observed that Brackenthwaite has no indication of its position, although it is indicated on signposts.  Mr Shaw will investigate the cost of the addition of a roundel to the existing finger post in the hamlet.

Saltbins

The parish council has agreed to the purchase of salt bins which would be a major contribution to road safety in icy conditions.  The County Council will fill bins once purchased.  As they cost in the region of £120 an application for a grant to purchase them was submitted to the Wilkinson Trust: the application was refused.  The Trust and CCC suggest raising the necessary money on the precept. The purchase of ten bins would cost the Parish Council in the region of £1200: this would mean an average Council Tax increase of £3.00 per household for one year.

Cumbria Travel Plan

This is about to be launched.  Several members of the Parish attended a meeting in April in Rosley Village Hall: the follow-up to that meeting took place in Sebergham Hall on June 17th 2008 where there was an opportunity to prioritise the list of wishes indicated at the original meeting.  These fell into a number of categories dependent upon whether they would benefit people’s safety, public transport, road safety etc. Although the budget for this work is limited it is an attempt by Allerdale Local Committee (part of CCC) to discover the interests of the people of the parishes.

The school now have their playing field: they have developed a play area and summer house within the school grounds.

Facilities for the young.

Fund-raising activities are on-going to raise funds for a new play area on Rosley Hall field.  As this would be to the benefit of all children in the parish it was suggested that the Parish Council may be willing to commit money to the scheme over the next few years.  It was reported that something in the region of £40,000 was required with about £8,000 collected so far.  It was suggested that the County Council had money available which is expressly for sports facilities and the eligibility of the scheme for some of this money will be investigated.  Anyone with ideas for fund-raising, or, even better, offers of sponsorship should contact Sonia Charters@aol.com

The Halls

Westward halls have undergone extensive renovations to the kitchens and the toilet areas.  This was funded by a grant from the Wilkinson Trust. Further upgrades are planned.

Rosley hall has acquired additional land which will be useful both for additional parking and for outdoor events.  A new dance floor has been laid in the main hall and the next phase planned is to improve insulation, paint the exterior and create a wildlife area.

1.1 Declaration of interest

2. MINUTES

2.1 To approve the minutes of the meeting of the Parish Council held on 12th May 2008 (as circulated)
2.2 Moveable SID’s – approve sites for the rest of the year and feedback.
2.3 Update of old signposts – cheque received to cover the cost of the paint.
2.4 Adopt the Financial Orders and Standing Orders.
2.5 Salt bins – Sandwath and Brocklebank – one bin has been purchased by JC. Agree to purchase more and build into the budget.
2.6 New Clerk – welcome Mrs Watson.
2.7 Community Travel Plan – feedback from last meeting

3. NEW BUSINESS

3.1 Parish Website is now up and running – confirm who is to update it and how often?
3.2 Highways Stewards scheme – update on information.
3.3 Red Dials “Slow down Signs” update.
3.4 Water running on Brocklebank – kerbing.

4. FINANCE

4.1 Information of the accounts – as at 18/07/08 £526.29 current and £25.96 reserve
4.2 Notification of payments made – CALC £178.50, Northern Fells Minibus £200.00, Parish Website £32.87 and Mr Watson £2.00.
4.3 Approve payments – Mr Coulthard, Salt bin £40.00, Brian Hall Accountancy £30.00, Cumbria County Council, SIDS £50.00, Wigton Swimming Pool and Rosley Play Area donations?
4.4 Organise the change of signatory on the current account and change of address for correspondence.
4.5 To agree, that as in our new Financial Orders a Budget for 2009/10 be sent out with the agenda for the next meeting. This will help us agree on and set the Precept.

5. PLANNING

5.1 Applications received since last meeting

5.1.1 Application no 2/2008/0468 The Mire, Westward Wigton – demolition of vacant cottages and erection of new dwelling.
5.1.2 Application no 2/2008/0502 Arqiva Caldbeck Transmitting Station, Brocklebank, Caldbeck, Wigton – proposed equipment cabin.
5.1.3 Application no 2/2008/0471 Mr Jonathon Stamper, Kirkstead Farm, Rosley, Wigton – conversion of barns into 2 dwellings.
5.1.4 Application no 2/2008/0291 Mr J Pigg, Reathwaite Farm, Brocklebank, Wigton – proposed additional broiler units.
5.1.5 Application no 2/2008/0534 Mr Anthony Harrison, Beckbottom, Beckbottom Road, Westward, Wigton – erection of 2 cottages (resubmission to 2/2007/1272)
5.1.6 Application no 2/2208/0542 Mrs Ceri Key, Fernwood House, Warblebank, Wigton – extension to dwelling.
5.1.7 Application no 2/2008/0471 Mr Jonathon Stamper, Kirkstead Farm, Rosley, Wigton – conversion of barns into 2 dwellings (re-consultation on planning application).
5.2 Application decided by Allerdale BC
5.2.1 Application no 2/2008/0116 Mr John Graham, Greenside, High Brackenthwaite, Wigton – GRANTED
5.2.2 Application no 2/2008/0282 Mr Mark Walker, The Slack, West Woodside, Wigton – GRANTED listed building consent
5.2.3 As above – GRANTED
5.2.4 Application no 2/2008/0300 Mr Mark Walker, The Slack, West Woodside, Wigton – GRANTED
5.2.5 Application no 2/2008/0368 Mr A Skelton, Barn E, Islekirk Hall, Westward, Wigton – Granted listed building consent
5.2.6 Application no 2/2008/0397 Mr S Grainger, 2 Bostonside, East Woodside, Wigton – GRANTED
5.2.7 Application no 2/2008/0468 Mrs Barbara Young, The Mire, Westward, Wigton – GRANTED
5.2.8 Application no 2/2008/0502 Arqiva Caldbeck Transmitting Station, Brocklebank, Caldbeck – GRANTED

6. CORRESPONDENCE

6.1 Mrs West – Parish Council website update.

6.2 CALC – newsletters, Greater influence for local councils, new EU Funding programmes, Guide to Planning, meeting information, Website information, Courses update.
6.3 Allerdale Area Support – new website, Agenda, Minutes.
6.4 Highways Agency – Maps of roadwork’s NW.
6.5 Resource Cumbria – Annual Review documents.
6.6 ACE – introduction to sustainable communities’ workshop.
6.7 Allerdale BC – Standards Committee agenda, Parishes Allowances, Code of Conduct Training, Mental Health Consultation, BT proposal to re-align payphone provision, Environmental Services Consultation.
6.8 Cumbria CC – Cumbria in Bloom 2009, Changes to contracted bus services.
6.9 Cumbria NHS – Mental health services in Cumbria.
6.10 Watchtree newsletter.
6.11 Clerks and Council Direct.
6.12 BT – re-align payphone provision.
6.13 Cumbria Police Authority – recruitment, Introduction of new Inspector.
6.14 Local Development Framework – Core strategies.
6.15 VAC – Community planning workshops.
6.16BTCV – introduction

7. ANY ITEMS OF INFORMATION

7.1 Brought by members
7.2 Brought by Councillor Fairbairn
7.3 Brought by members of the public
7.4 Brought by Clerk

8. DATE OF NEXT MEETING