Publication Scheme - Adopted 1st January 2009


Information available from Westward Parish Council under the model publication scheme


Information to be published How the information can be obtained Cost

Class1 - Who we are and what we do

Westward Parish Council

Westward Parish has two wards, Rosley and Westward. The two communities are very similar in their composition; both are rural with scattered settlements.


















Who’s who on the Council and its Committees

Chairman – Bill Brown tel:01697342832

Vice-chair – Ian Jackson tel: 01697343477





Councillors – Telephone

Jackie Atkinson 016973 43355

Joe Coulthard 016973 45987

Marion Graves 01228 711520

Edwin Holliday 016973 44600

Jennifer Robinson 01697 78298

Fraser Shaw 016973 42450

Roger Studholme 016973 42023

Michael Watson 016974 78722


Contact Parish Clerk – Mrs Ann Watson, Cunningarth, Westward, Wigton, Cumbria CA7 8LL. Tel: 01697342425.

Location of main Council office and accessibility details. Meetings held at Rosley and Westward halls


Staffing structure n/a  

Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)


Current and previous financial year as a minimum

(Hard copy/Website) Free
Annual return form and report by auditor Hard copy  
Finalised budget Hard copy  
Precept Hard copy  
Borrowing Approval letter n/a  
Financial Standing Orders and Regulations Hard copy/Website  
Grants given and received Hard copy  
List of current contracts awarded and value of contractHard copy Hard copy  
Members’ allowances and expenses Hard copy  

Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)


(hard copy and


Parish Plan (current and previous year as a minimum) Hard copy/Website  
Local charters drawn up in accordance with DCLG guidelines n/a  

Class 4 – How we make decisions

(Decision making processes and records of decisions)


Current and previous council year as a minimum










Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) Quarterly  
Agendas of meetings (as above) Hard copy/ Website  
Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting. Hard copy/ Website  
Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting. Hard copy/ Website  
Responses to consultation papers Hard copy/Website  
Responses to planning applications Hard copy/Website  
Bye-laws Hard copy/Website  




Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)


Current information only


Policies and procedures for the provision of services and about the employment of staff:

Internal policies relating to the delivery of services

Equality and diversity policy



Hard copy/Website





Hard copy – contact Clerk


Hard copy – contact Clerk

Hard copy – contact Clerk




Health and safety policy

Recruitment policies (including current vacancies)

Policies and procedures for handling requests for information

Complaints procedures (including those covering requests for information and operating the publication scheme)


Hard copy – contact Clerk

Hard copy – contact Clerk

Hard copy – contact Clerk

Hard copy – contact Clerk




Information security policy Inspection  
Records management policies (records retention, destruction and archive) Inspection  
Data protection policies Inspection  
Schedule of charges (for the publication of information) Inspection  

Class 6 – Lists and Registers


Currently maintained lists and registers only


(hard copy or website; some information may only be available by inspection) Free
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice) Inspection  
Assets Register Inspection  
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils) Inspection  
Register of members’ interests Contact Clerk  
Register of gifts and hospitality

Contact Clerk





Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)




Hard copy or website; some informatio mayonly be available by inspection)

Allotments n/a  
Burial grounds and closed churchyards n/a  
Community centres and village halls Hard copy/Website  
Parks, playing fields and recreational facilities Hard copy/Website  
Seating, litter bins, clocks, memorials and lighting Inspection  
Bus shelters Inspection  
Markets n/a  
Public conveniences n/a  




This describes how the charges have been arrived at and should be published as part of the guide.




Disbursement cost

Photocopying @ 10p per sheet (black & white)

Actual cost *


Photocopying @ .15 per sheet (colour)

Actual cost






Actual cost of Royal Mail standard 2nd class




Statutory Fee


In accordance with the relevant legislation (quote the actual statute)




Parish Plan

Hard copy – Website


* the actual cost incurred by the public authority






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